What to include
- Manage scheduling rules and meeting requests
- Prepare agendas, reminders, and briefing notes
- Track follow-ups and owner commitments
Calendar, inbox, and meeting support
Executive and Calendar Assistants
Pair a busy leader with a Philippines-based executive assistant who can protect focus time, coordinate meetings, prepare agendas, and keep follow-ups moving.
The goal
Give this work one clear owner.
The role works best when routine actions are written down and exceptions have a named path back to your team.
GOOD OPERATING OUTCOME
A cleaner calendar, fewer scheduling loops, and a visible list of commitments after every meeting.
What you keep
- Protected personal and confidential calendar items
- Written priority and rescheduling rules
- Approval before external promises or travel spend
First-week plan
- Learn calendar preferences and stakeholders
- Draft changes before acting
- Take ownership of repeat meeting types
The working loop
Request in. Next step clear. Result recorded.
A simple loop is easier to teach, review, and improve than a long list of loose duties. Give each task a source, owner, approval point, and done state.
Useful outputs
What the team should be able to see.
Daily agendaMeeting briefFollow-up trackerCalendar health check
Works with: CalendarWorks with: EmailWorks with: Video meetingsWorks with: Project tracker
Start with the work
Ready to scope executive and calendar assistants?
Share your examples, schedule, tools, and manager-only decisions. We will shape a Philippines-based role brief around the real work.